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Interlibrary loans

Interlibrary loans for undergraduate and postgraduate taught students

What can you request through Interlibrary loans?

  • You can apply for any item on interlibrary loan that is not in stock at Abertay or at the University of Dundee main library 
  • You can apply for books, journal articles or conference proceedings
  • All Interlibrary loan requests must comply with Copyright Law. Further guidance on Copyright is available at Copyright.

How do I apply for an interlibrary loan?

To apply:

  • Register to use interlibrary loans at https://ill.abertay.ac.uk
  • Log in to https://ill.abertay.ac.uk using your network username and password.
  • Complete the online application form. Please ensure that you give us full details of the item you require otherwise this will delay your request. As the service is heavily subsidised all requests must be authorised by your course tutor.
  • We strongly advise that you discuss your requests with your tutor before submitting it to Interlibrary loans as a non refundable fee (£5.00) is charged for each request. Once you submit your request your tutor will be contacted to authorise your request.

How do I receive my request?

Document delivery

Journal articles will usually be supplied by the British Library using DRM Lite. Once you have registered for a free British Library On Demand account, the British Library will email a link to your Abertay email account which will give you access to view the item as a PDF. Further information and instructions are available on the DRM Lite factsheet.

Book Loans

Books are supplied as a loan and must be collected from and returned to the Support Enquiry Zone (SEZ).

How long does it take?

As the items are supplied by another library we cannot guarantee to obtain any item within a specified period. However:

  • We aim to send your request to the British Library within 48 working hours of receiving your payment and authorisation from your tutor. You should allow 10 working days for loans but DRM Lite electronic article delivery tends to be much faster usually within 5 working days or less.
  • Occasionally items will not be held at the British Library and these can take considerably longer.

How much does it cost?

Cost:

  • This service is heavily subsidised but there is an administration charge of £5.00 for each request. This charge is non refundable.
  • Overdues and renewals are charged at £4.65 per item.
  • The British Library charges a minimum of £160.00 for each lost or damaged item so you are advised to take care with any loan. This charge is non-refundable once the British Library has sent an invoice.
  • Payments for your interlibrary loan requests can be made through your library account: go to Library Search > My Account > Pay fines or at the Support Enquiry Zone (SEZ). Any requests not paid for after 2 weeks will be cancelled. 

Interlibrary loans for staff and researchers

What can you request through interlibrary loans? 

  • You can apply for any item on interlibrary loan that is not in stock in this library.
  • You can apply for a book, a journal article or conference proceedings.
  • Books are supplied on loan and must be collected from and returned to the Support Enquiry Zone (SEZ).
  • Staff may request digital copies of jounal articles to add to named Blackboard modules. Email clascans@abertay.ac.uk for more information about this service.
  • Many UK theses are now available from EThOS (the British Library Electronic Theses Online Service). Only theses not available from EThOS can be ordered through Interlibrary loans.
  • Journal articles or a chapter from a book can be supplied as a photocopy sent to the library or by DRM Lite direct to your Abertay email account.
  • All interlibrary Loan requests must comply with Copyright Law. Further guidance on Copyright is available at Copyright.

How do I apply for an interlibrary loan?

To apply:

  • Register to use interlibrary loans at https://ill.abertay.ac.uk
  • Log in at https://ill.abertay.ac.uk using your network username and password
  • Complete the online application form. Please ensure that you give us full details of the item you require
  • If you need advice on completing your form or have any other queries regarding the Interlibrary loans service, please ask at the  Support Enquiry Zone (SEZ), or contact us by email Interlibrary@abertay.ac.uk or by phone (01382 308833)

How do I receive my request?

Document delivery

Journal articles will usually be supplied by the British Library using DRM Lite. Once you have registered for a free British Library On Demand account, the British Library will email a link to your Abertay email account which will give you access to view the item as a PDF. Further information and instructions are available on the DRM Lite factsheet.

Book Loans

Books are supplied as a loan and must be collected from and returned to the Support Enquiry Zone (SEZ).

How long does it take?

As the items are supplied by another library we cannot guarantee to obtain any item within a specified period. However:

  • We aim to process you request within 48 working hours. You should allow 10 working days for receipt of loans but DRM Lite electronic article delivery tends to be much faster, usually within 5 working days or less.
  • Occasionally items will not be held at the British Library and these can take considerably longer.

How much does it cost?

Cost:

  • Staff and research students are not charged for applications. The cost of requests is met from the Interlibrary loan budget. 
  • Renewals are charged at £4.65 per item. (These must be paid by the borrower).
  • Overdues are charged at £4.65 per item (These must be paid by the borrower). 
  • Lost items are charged at a minimum of £160.00 (to be paid by the borrower). This charge is non-refundable once the British Library has sent an invoice.
  • British Library's prices can be viewed online.

Theses

  • EThOS (Electronic Theses Online Service) provided by the British Library allows users to search and order most British PhD theses free of charge.
  • Theses are available from participating institutions who have signed up for the service. Many theses are available in full-text for immediate download.
  • Those that are not already digitised will need to be ordered and will take longer. When a thesis has not yet been digitised then there may be a fee for digitisation. The list of participating institutions indicates which institutions requires the user ordering the item to pay the digitisation cost. If there is a fee then you will not be able to download the thesis without making a payment. 
  • You can search EThOS  without logging in but to order and download a thesis you must register and login to the service. Registration is free and only takes a few minutes to complete.
  • The British Library have produced a useful EThOS FAQ and a useful guide Tips for subject searching in EThOS.
  • If you require any further assistance or need help to locate non-UK theses, please email library@abertay.ac.uk or contact your Academic Librarian.
  • If you need a thesis from a UK  institution not on the list of participating institutions, please submit an Interlibrary loan request in the usual way.

Using other libraries

Remember, you may be able to source the item you are after from other library.  Check our using other libraries page for more information about the reciprocal borrowing schemes available to you.

Useful factsheets

DRM Lite

Borrowing From Other Libraries