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University licences

CLA (Copyright Licencing Agency) Licence

The University holds the CLA Higher Education Licence  This Licence provides blanket permissions to photocopy and scan within set limits from millions of books, journals and magazines.

For photocopying the proportion of a work that can be copied consists of:

  • One chapter of a book or 5% (whichever is the greater);
  • One article of a journal issue;
  • One paper of one set of conference proceedings;
  • One report of a single case from a report of judicial proceedings;
  • One short story or one poem or one play of not more than 10 pages in an anthology of short stories, poems or plays.

There are certain categories of works that are excluded from the CLA Licence. These are: 

  • Printed music;
  • Maps and charts;
  • Newspapers;
  • Workbooks, workcards and assignment sheets;
  • Any work that has been specifically eluded by the Copyright owner.

More information is available in the CLA Higher Education User Guidelines


*For Scanning, please note that additional restrictions apply*

Under the terms of our licence only only designated staff (i.e Information Services Staff) are permitted to scan articles as all items have to be checked to ensure that they are covered by the Licence and all scans made need to be recorded and reported to the CLA. More information on the CLA Licence and the CLA scanning service is available on the Staff Copyright Guide which provides information for staff on how to use the Scanning Service. 


ERA (Educational Recording Agency) Licence

The University holds an ERA (Educational Recording Agency) Licence which allows recordings to be made of television, radio and internet broadcasts for educational use. This Licence covers broadcasts by BBC, ITV and Channel 4. The recordings can be retained, stored and copied in both digital and analogue formats and used for non commercial educational purposes. This includes relay by means of a secure electronic network for access by the university's students and staff. e.g., showing on an interactive whiteboard in a classroom or off-site via Blackboard  for students registered o a particular module. The ERA licence does not, however, cover supplying  recordings in either hard copy or electronic means to distance learning students outside the UK.  The ERA have produced a useful booklet which details the terms and conditions of the Licence.  


Does the Licence cover on demand services?

Changes to the terms and conditions of the broadcaster members of ERA now mean that universities which hold an ERA licence can access and download contents from On-demand services such as  BBC iPlayer, 4 on Demand, ITV Player and Demand 5  in a similar way to personal private users. More information is available on each of the services

BBC iPlayer (The information is available in the Help and FAQ tab.)

Channel 4

ITV Player


All recording should clearly be marked or have a label with the following information: 

  • Date when the recording was made;
  • Name of the broadcaster;
  • Programme title.

 The following wording must also be clearly displayed:

"This recording is to be used only for educational and non-commercial purposes under the terms of the ERA Licence."

Any recordings stored digitally must include this information in an opening credit or web page which must be viewed  before access to the recording is permitted.


NLA Education Licence

The university holds the basic NLA licence which covers copying from UK national newspapers, plus 20 regional  titles for teaching and learning.  A list of titles that are covered by the licence can be found on the NLA Education Establishment Licence.

The licence is limited to copying and circulation of cuttings for internal use and no more than 250 copies of a cutting from any one issue of a NLA newspaper can be made without the written consent of the NLA.

The basic licence allows the  licensee to:

  • Print articles.
  • Photocopy articles (for study packs for instance).
  • Scan and upload to an internal and secure intranet or Blackboard  for a maximum, duration of 28 days.
  • Email copies of articles to staff and students.
  • Copies should  include the notice "NLA licenced copy. No further copies may be made except under licence."

For further information have a look at the The NLA Education Establishment Licence Terms & Conditions.


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