Third party copyright material includes:
- Extracts from published books or journals Illustrations or photographs you did not create;
- Diagrams,tables or images sourced from websites;
- Copies of maps or charts;
- Scans of artworks or historical documents;
- Computer code or technical designs from an external source;
- Work you have authored that have been published elsewhere.
If you have not obtained written permission from the copyright holder to include third party copyright material in your e-thesis then you should not not make a full copy of your e-thesis available on the external Research Portal (https://rke.abertay.ac.uk). If you intend to include third party copyright material in your e-thesis then you should seek permission from the copyright holder at the earliest possible opportunity. See below for an example email that you can use.
Do I need to seek permission for all third party copyright material?
Copyright law does allow referenced quotation of other peoples' work, so if you are using an insubstantial amount of copyright material you may be able to rely on one of the copyright exceptions to include this material. However, in most cases it is good practice to seek permission and our advice is that you should always contact the copyright owner for permission for inclusion of 3rd party copyright material in your e-thesis. Remember if a copyright owner challenged your use of their material you would need to be confident that you could defend its inclusion using one of the copyright exceptions if you have not obtained their written consent. More information about copyright is available on the copyright pages.
What happens if I can't get permission?
If the right's holder refuses permission, requests payment for inclusion of the material or you don't get a reply then you can choose to submit a redacted thesis with the copyright material removed to an appendix which will be embargoed. You will still be able to submit your thesis for examination with the copyright material included using either the exception illustration for teaching or criticism, review and quotation. More information is available on the copyright pages.
When you need to embargo parts of your e-thesis you should provide two versions of the e-thesis.
- File 1 - A complete file containing the complete text of the thesis (including third party copyright material). This file will be withheld from public access and retained for preservation purposes only.
- File 2 – An amended file with all third party copyright material removed to an appendix and replaced with a statement such as "This image has been removed by the author of this thesis for copyright reasonsâ€Ÿ. If possible, when removing material from the digital copy, you should try to retain the pagination of the original document. The redacted material can be added to an Appendix which will be embargoed.
If you need to submit a redacted thesis it is advisable to email firstname.lastname@example.org
and library staff will be happy to advise.
Remember the ideal is to make your complete thesis open access: a redacted thesis should be your last option when you have been unable to get permission from the copyright owner.
How do I get permission from the copyright owner?
The copyright owner may be the publisher, the author or illustrator. Publisher websites are a good starting point for finding out who you need to contact for permission. Obtaining permission to use third party copyright content can be a lengthy process so we recommend that you start as soon as possible. If the rights holder does not reply within a reasonable length of time, you should contact them again, as you cannot interpret a lack of response as permission to go ahead. If you need advice on contacting publishers, then email email@example.com and library staff will be happy to advise. You can use or adapt the suggested wording below when contacting the copyright owner for permission.
I am contacting you to seek permission to include the following material within the electronic version of my PhD thesis:
[Provide full details of the material you intend to include]
If you are not the rights holder for this material I would be grateful if you would advise me who to contact.
The thesis will be made available in Abertay's Research Portal (https://rke.abertay.ac.uk/). This repository is non-commercial and openly available to all.
Once permissions are granted, you should retain copies of the correspondence for future consultation. You should also indicate at the appropriate point in your thesis, e.g. 'Permission to reproduce this ... has been granted by...'.